When a Teacher leaves or goes on holiday it would be good to be able to move the notebook to a new teacher or change permissions on the Note
Being able to change owner of notebook or move notebook to another teacher
We just shipped updates to solve this request. BLog is here: https://techcommunity.microsoft.com/t5/Education-Blog/Class-Notebook-June-updates-Teacher-Transfer-Capita-SIMS/ba-p/205062
Hi, has this been rolled out to all tenants? We're getting a 403 forbidden error, even as a tenant global admin. I've been told by Microsoft the new tool is part of feature ID 16635 which is still rolling out, however I'm not entirely convinced as that relates to the ownership of an entire OneDrive, not the procedure of copying notebook data and applying student/teacher permissions.
Lars Nielsen commented
This is VERY much needed!
Ofttimes, teachers change during the school life of a student. Thus, if a student transfers to another school, said student loses all work done in whatever Classroom OneNotes in which they've partaken.
The same type of problem arises when teachers change. Then the entire class loses access to whatever work they've done previously and, maybe even worse, the following teacher won't know exactly upon what to build further learning experiences.
Students COULD get an option to archive a notebook. Thus, they will still be able to work in it and keep all data, but the archived notebook will no longer be linked to anybody else. It would thus become a personal notebook.
Teachers COULD get an option that allows transfer of ownership of a notebook.
If both of these ideas are implemented in tandem, it thus becomes possible to both keep previous work when a student transfers to another school and also build upon previous work, when a notebook is transferred to the next teacher of a class in a given subject.
When a teacher is no longer with a school there should be a way to archive the notebooks for future reference. At present you need to open each Notebook in Onenote 2016 then export it. This is incredibly time consuming when doing dozens of Notebooks. Microsoft provides ways to archive OneDrive and Email data, but not Onenote.
As an alternative, Ownership could be transferred to an Archiving user allowing the original Owner to be deleted.
When teachers leave a class or are employed temporarily, it would be great if the class notebook ownership could be transferred to another teacher. I know it can be done through complicated scripting but would be great if a less arduous method of transfer could be developed. Even better if the teacher could manage transfer themselves. Many schools just don't have the technical resources to manage this the way it is now.
Nic M commented
The way to do it moving forward is to setup the NoteBook using a Teams for Education and then add the Head of Department to the members with full ownership, so that they can then add new teachers when there are staffing changes.
Jane Easterbrook commented
This has been added a year ago. Has it not been fixed? Can anyone give me a solution as I have a teacher leave a new teacher coming in after the holidays. Leaving teacher will have school 365 account closed therefore no access.
This should be number one priority!
Dawn Scullion commented
There definitely needs to be an easier way to transfer ownership on a staff notebooks. If the person that creates the notebook leave the district or transfers to another school, the only way to change owner ship is for our IT department to run a script and this is way too time consuming. Staff notebook should be an option for an Office 365 group and for Teams.
In Office Groups it is very easy to hand over administration of the group if the original creator leaves. Principals change frequently in schools. It would be great if it were as easy to hand over ownership of a Staff Notebook.
Yes please, this is a must have.
Paul Watkins commented
This is a huge concern to educators....please look at!