Better handle formatting of pasted text
When I copy a section of a web page and paste it into OneNote, I have 3 options:
1) Paste text only - this loses all embedded formatting (Bold, italic, underlining, colors, fonts, etc.) along with losing all inline links etc. While I may opt to lose all formatting, I doubt many mean that they want to lose all links too!
2) Merge formatting - which appears to remove almost all formatting - removes all intra-paragraph spacing, doesn't convert HTML <hn> tags to appropriate headings, etc.
3) Keep source formatting - which doesn't!
To my mind, the most egregious issues are that, when pasting HTML:
1) Paragraph spacing is completely removed causing text to be jammed together reducing legibility
2) Lines break around inline images/emoticons causing fragmented
3) Source formatting is not honored with higher fidelity
4) Lists aren't converted to OneNote lists
When pasting, it'd be great if you could
1) "Keep Source Formatting", figuring out rendered styling and apply as closely as possible to pasted text
2) "Merge Formatting", convert paragraphs to OneNote paragraphs with decent spacing, Convert <hn> to OneNote headings, italics, bold, fonts, colors, etc. honored correctly.
3) "Keep Text Only" Convert links to "(url)"
It'd also be great if (as others have already asked) you could add:
1) Support for Markdown/CommonMark
2) Add source-code formatting a la GitHub
Vitor Mendes commented
Hi to all visitors of this page 😊
My sympathy to all of us, masochist, who insist to stick to M$.
When we come to these forums, it’s Microsoft, so no, of course, there is no workaround, and you are not the only one.
We know that the second we start to type the Google search…
Why M$ still does not listen to their users!!
And why they don’t use their tools inhouse??
I just fund today on my own the workaround of pasting first in WORD, copy and paste in ONENOTE.
But it gives to much work to do the content paste and then paste the link to the source.
NOTE: Use keyboard shortcut WIN+C on Windows 10 to copy and paste more than one content from the clipboard.
In case you find some software or extension that do the correct job with one click please post here.
Microsoft clippers do not work also.
Good luck. We will support Microsoft till the end and continue collecting the annoyances.
Frank Wallace commented
The web version handles the pasting issue better than the native application for OS X. Regardless, it's still a really bad user experience given how widely used OneNote remains.
Tim Smiley commented
Amen. This is one of my biggest complaints in Onenote. Someone sends you an Email that is a bulleted list, you want to paste that Email into Onenote so that you can add notes to it. You then spend the next 5 minutes reformatting it.
Has anyone found a work around to bring a multi-leveled bulleted list into OneNote from either Microsoft Word or Microsoft Outlook?
I echo the frustration, wishing I could copy Outlook email content to OneNote without botching the formatting (especially numbered and/or bulleted lists ... retaining the hanging indent structure and number/bullet style from Microsoft Outlook). I spend so much additional time correcting the logs of important communication that I retain within OneNote.
Of course Microsoft isn't listening. They have the majority of the North American market share. Instead of truly refining their existing tool-set (e.g. Office), they're off acquiring other technologies that also fail to deliver (e.g. Skype for Business).
Maybe it's time for a North American resurgence of opensource alternatives (in particular, the productivity suite market).
Francisco Gonzalez commented
4 years later and we still have to use Word as an intermediate step for pasting to OneNote?
It doesn't seem that anyone is listening at Microsoft.
Rich Text is completely ignored.
We just need to move on with our lives and stop using OneNote.
Layer 8 commented
I am sick and tired using word in between my copy and pastes. Have to do this both TO one note, to retain the indentation of my code snipplets, and FROM one note, to retain the new lines.
Emiel Kool commented
There should also be the option to change the formatting option AFTER pasting like in all other Office products (Ctrl + V to paste and then Ctrl to change formatting).
Please add keyboard accelerator keys for each Paste option not only generic paste as Ctrl+V
Another one for keeping the consistency of Rich Text pasting! Wonder if we'll ever get it
David Lean commented
The following 3 User Voice requests all want the same thing. (there may be more I stopped looking on the first page)
The ability to paste "Rich Text" color coded syntax without losing the colors.
This is much more important now as the workaround of pasting via Word recently stopped working.
As lots of folks use OneNote as their repository for handy code snippets & "How to do" reminders, it would be nice if the ONE Note team took this request seriously.
Jakub Urban commented
Me and lot of my colleagues does use a OneNote for storing PowerShell scripts or snippets. When we copy/paste the text, formatting is lost.
There is a workaround, to use Word for copy/paste a later use the OneNote.
I really would like to not use Word as the middle step.
This feedback post is so old, so I am pessimistic if anything will be changed.
Rich Turner commented
As an example of how poorly OneNote honors "keep source formatting", see the following screenshots of the source (left) and OneNote (right):