How can we improve OneNote for Windows?

Ability to share individual sections or pages (instead of entire notebooks)

Vote for this if you want to be able to share an individual section or page with other users, instead of only being able to share an entire notebook.

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Darren shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

Shared Links to Single Pages of Notes is being removed

We recently removed the ability to share single pages of notes. The previous single-page sharing implementation from personal OneDrive notebooks was our initial attempt to begin building out the larger feature set. However, this first step didn’t satisfy the needs of our customers and, compared to full notebook sharing, usage of the limited page sharing feature was very low. The technical path we need to take to build out the full OneNote page sharing experience requires us to deprecate the previous functionality until comprehensive work on these feature improvements can be completed.

What happens to page links that I’ve already shared with other people?

Previously shared links to single pages of notes will automatically expire as of June 15, 2018. After this date, recipients of shared page links will no longer be able to view these pages, unless a recipient has already been given access to the full notebook containing a previously shared page. Notebook owners can restore access to any previously shared pages by newly sharing the full notebook with collaborators. Alternately, you can create a separate notebook that contains copies of only those pages that you want to share, and then invite others to that separate notebook.
We apologize for any inconvenience that this feature deprecation may cause.

For more information, please go to this support article titled – Share a page of notes or an entire notebook from OneNote for Windows 10. https://support.office.com/en-us/article/share-a-page-of-notes-or-an-entire-notebook-from-onenote-for-windows-10-d4a74a14-44a3-411e-8fb5-06e73ddf047f?ui=en-US&rs=en-US&ad=US

1491 comments

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  • Jack commented  ·   ·  Flag as inappropriate

    100% agree with this. One of the reason's I'm paying for Office is to create client notes in a single notebook, with each client having their own section. I then was going to share each client's section with them, but I don't want all of my clients having access to the other clients' records. This seems basic. Any updates on when this will get fixed?

  • Mark commented  ·   ·  Flag as inappropriate

    There should be a way to share sections or pages as sometimes sections are departmental and pages are for sub-departments.

  • Fran commented  ·   ·  Flag as inappropriate

    What has happened to this feature? Its been 4 years. We pushed for the Stylus support for the iPad Pro and after 4 months they implemented it.
    We NEED section-only sharing !!!

  • Srivatsan Parthasarathy commented  ·   ·  Flag as inappropriate

    Sharing sections alone is a must option. Sometimes you only want to share the sections like 'Weekly Activities' rather than the entire organization notebook.

  • Nick M commented  ·   ·  Flag as inappropriate

    Hi, a blog post giving an update on this would be great to read.

    I'm very much looking forward to being able to share weekly to do lists with my department and meeting minutes with other managers that we can keep "live" and all contribute to. Additionally being able to import PDF drawings and have field engineers mark up with a stylus on their iPad and share that back those specific pages to my team would be invaluable.

    I know a few other people at my company are "kind of" interested in using OneNote to manage their teams and I think rolling out the ability share only specific pages would significantly improve my chances of persuading them to use OneNote and improve collaboration.

  • Frank commented  ·   ·  Flag as inappropriate

    At the very least, allow sharing of individual sections in addition to entire notebooks. I can understand if sharing individual pages is too granular of an approach, but this "see entire notebook or see nothing at all" approach is crude and terrible for UX.

  • Markus Radtke commented  ·   ·  Flag as inappropriate

    Sharing meeting minutes should happen automatically with all the people on the invite. Sharing of a single page or section should be supported. Create a special Notebook that supports this functionality, so every user gets their specific shared pages into "their user's" shared notebook.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This feature is very much needed for team collaboration. It is a setback in promoting Microsoft among my team. I was hoping section sharing would be rolled out sometime but now I am very disappointed.

  • Francesco Montanari commented  ·   ·  Flag as inappropriate

    +1
    In a company you don't want all employees to have access to all the data, and creating separate notebooks for every department/role is very unconfortable...

    Please add this, it would be a killer feature

  • BH commented  ·   ·  Flag as inappropriate

    Poor OP has been waiting for this for 4 and a half years... Any progress? Any updates on how it's going minus one to tell us that even what we had (read only sharing) is taken away.
    It would be great to get even a small update before this reaches 6000 votes (i.e. 3 times the number of the other most popular ideas)
    There must be some deep-rooted technical reason in the design of the app to make this is virtually impossible, because I see no reason why a team of devs who can write the rest of this app can't build this feature.

    Just an update is all we ask. Just something to say "yes we really care about the issue that the biggest number of our users care about, and we're trying to make it work, and we think we'll get it done this year."

  • t commented  ·   ·  Flag as inappropriate

    Can there be an option to chose to share a single page and the whole notebook? It would be good to have both options. I have certain groups of people that only want certain information

  • Jared Seufert commented  ·   ·  Flag as inappropriate

    We need a way to add just a single section to a channel, without having access to the entire OneNote notebook. We want to use this for project management, but we can see every project instead of just the one we want on that channel

  • McGumbel commented  ·   ·  Flag as inappropriate

    I would love to share single pages. It is a must have to efficiently collaborate with others.

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