Ability to password protect an entire notebook (instead of just individual sections)
We need the convenience of being able to easily protect an entire Windows desktop notebook with a password, and then, when opened, have the ability to search the entire notebook. Section by section password protection is a major pain when working with large notebooks with many sections, all of which need to be protected separately. Having the same protection available on all platforms would be the icing on the cake!
with so many votes, how is this not yet in gathering feedback on planned status? I wonder sometimes if they actual pay attention. This is such an obvious need.
Currently as a workaround I am using an AutoHotkey script in combination with KeePass, which iterates over the sections and unlocks them one by one, but that is a pretty ugly/hacky solution.
Having the possibility to lock/unlock the complete Notebook at once would be great and also shouldn't require too much effort from OneNote developers to implement this. Considering the number of votes, I would say this is a quick win to be put at the top of the developer's backlog! :-)
BUMP! - Please lets get this done, i have a ton of sections.. its a pain to do each one then not be able to search until all are unlocked.
Agree! Please, do that!
And PEOPLE WHO WANT THAT, don't give up and move this topic as much as you can!
I completely agree, if you have created a journal or are creating case notes or things with sensitive info that you don't want anybody just having access to then the thought of having to password each section and rather than the whole notebook makes no sense and despite being told we should all create a new password how many people actually do that, so once somebody has access to one, they are more than likely to have access to all.
These comments go as far back as 2014 and the lack of response from Microsoft is not very encouraging.
I have used TreePad for years which allows me to encrypt the entire TreePad note book.
I have the added comfort that when the notebook is in the cloud or in transit it is secure.
I have read that OneNote note books are not encrypted while "at rest" on the server.
If Microsoft is not going to add encryption for the entire note book they could at least provide the reason why they don't.
Amazing. I thought it would be a recommended option by default. Currently, I have all my real notes passworded under one section.
But the real thing would be to password the whole Notebook.
bloody well agree - section by section is major pain.
I agree with all the people here, we should be able to lock and entire notebook.
Same here. Really need the ability to password protect an entire Notebook ... not just an individual section.
Natalia Perusova commented
I support all the requests below! We need to be able to password-pretoect the entire notebooks and not just small sections. Seriously, we spend money and purchase MO and still can't get what we need and be heard! How hard can it be to implement this option?
I need this feature to please. it is possible so just make it possible! Microsoft listen to us!
Yes please, implement this feature. It is really annoying to unlock each section separately.
Vasu Kumar commented
Do you have any reply? This is a much needed option. Please do add option to set password for entire Notebook.
Jay Farnsworth commented
I've come up with a very effective workaround to this issue, which I've been using since November of 2017, if you happen to be using a Samsung device with OneNote mobile. Samsung supports a feature called "Secure Folder", which is a second virtual instance of Android. You can create a robust password to enter the Secure Folder, or you can use other authentication methods including Iris and Fingerprint. I've created a OneNote instance in my regular Android home screen that only contains non-secure OneNote Notebooks that I wouldn't care if someone I lent my phone to opened. All of these notebooks are stored on Office 365 Consumer Cloud. Within the Secure Folder home screen, I've created a second instance of OneNote that includes all of my O365 Consumer Cloud "non-secure" notebooks, and also contains my Office 365 for Business "secure" notebooks. No one can access these notebooks, unless they have my Secure Folder password. This effectively gives me a single, robust password for access to all of my sensitive OneNote Notebooks, that I would care very much if someone I lent my phone to were able to access. I set the security timeout setting on the Secure Folder instance of Android to 1 minute, so if I lay my device down, it locks the Secure Folder after 1 minute of no activity. I'm aware that this only applies to Samsung mobile devices, but I have no relationship to Samsung whatsoever, except as a customer, and it solved my problem, so I'm sharing it for other Samsung customers who might benefit, not as a plug for Samsung.
Gert Bogaert commented
Fully agree with this requirement.
It would be nice if there would be any response from Microsoft side why this is not possible (cost of implementation, design problem, considered as not useful, ....)
Agreed .. I felt a need to lock the entire notebook. I was about to write in the feedback.
But I come to know these many comments already there regarding it.
Microsoft, kindly do it in next update ...
Is the delay in this being implemented related to the fact that each section is treated as a separate file, so that password protection would also need to hide the name of the section, not just the pages and content below it, and be carried out multiple times for every section?
Five years is a long time for us to have been waiting for this. It's a massive impediment to searching to have to unlock every section individually before you can search the notebook, even if you use the same password each time.