One Note for Windows 10 lacks many of the basic features available on OneNote 2016
I'm not quite sure how Microsoft describes OneNote for Windows 10 as the "best version" when it lacks many of the basic features available on OneNote 2016. I'm sure there are several other features missing from this supposedly new and improved version, but I'll list a few problems I ran into that are of absolutely no issue on OneNote 2016.
In OneNote for Windows 10 you can only insert a printout of a PDF. In order to insert a PowerPoint or Word document, etc. you’ve got to first convert the file to a PDF on your own (outside of the OneNote app) before it will even appear as an option in your list of files to insert. In OneNote 2016, the option to “insert file printout” refers to files of any kind and is not exclusive to PDFs only. With this option, you simply select ANY file you want to insert and the conversion to a printout is done automatically with no extra effort on your part.
The screen clipping option is completely missing from OneNote for Windows 10. This was amongst one of the best and most convenient features from OneNote 2016. Note: Any online forum explaining how to access this feature is referencing OneNote 2016, not One Note for Windows 10.
You’re able to insert a table into both versions of OneNote; however, you’re only able to edit the table and insert/delete extra boxes once the table has been created with One Note 2016. This is done by right clicking on the table, and this basic option is missing from One Note for Windows 10.
When writing and switching the color of the text in OneNote 2016, a simple highlight and right click will show all the options you need. In One Note for Windows 10, you only have the option to use the task bar to make these simple adjustments.
Hopefully Microsoft does continue to improve this version as promised. But for now, I’ve decided to just switch back to One Note 2016 to avoid the inconvenience. OneNote for Windows 10 may look sleeker at first glance, but there’s no debating that OneNote 2016 is the best and less primitive version in terms of functionality.
Franky Johnson commented
Require multiple instances of format painting. When we double click format painter we can use it for multiple instances
the quick access toolbar is not available in OneNote app. I feel that is really important
answer to this suggestion:
Fistly, OneNote APP is an app, just like an phone App. If you want the real OneNote, you have to download the OneNote 2016 or sign up for an Office 365 subscription where you have the Word, Excel, PowerPoint and OneNote as windows forms applications and not as simplified Apps.
I seriously don't understand why you guys use the App, an app is limited, and will always be due to its limitations regarding to Windows Forms Applications. Even the handwriting is different.. In the windows forms application version of OneNote, it was awesome and always will keep being.. Don't ask to improve OneNote App, move to the Office365 or download Office OneNote from https://www.onenote.com/download for free. I think this link is still works. You will have the full version of OneNote directly from Microsoft and FOR FREE! (OneNote.com domain is from Microsoft). But if you subscribed for Office365, you don't need to download as it is already included in the Office Package
Saiharan Rajkumar commented
For now, all those people who are missing the screen capture feature... Press Windows+shift+S, This will launch the screen snip.. It will automatically copy to the clipboard. You can Ctrl+V to paste it in Onenote
Yes, please bring back the functionality and aesthetic of 2013/2016 Onenote, which I liked a lot. The current version feels like Onenote for Children, and I don't like it at all.
As a power user of onenote for almost a decade I hope microsoft listens to ALL of the suggestions here. I will add two other features that are important:
1. The Quick Access Toolbar at top of screen is an awesome thing and is now gone.
2. In particular, the ability to do a one-click email that puts an Note page in the body of the email made it easy to send meeting notes and other things to people.
Summary: OneNote is one of the most important business tools I have, and the loss of features makes the program at least 40% less useful.
OneNote 2016 allows assigning an Outlook task within OneNote. This way the task can use all the functionality of Outlook and link back to OneNote where the task was assigned. It would be good to have this powerful feature added to OneNote for Windows 10.
Furthermore, it is not possible to export a local version of your notebook. This is very frustrating, since you cannot share your onenote or parts of it. The only way is by sending a link, and I don't want the other to see all of my work.
So please add the export feature.
I don't even understand why you have removed all these features? Do you even test your software before publishing?
It's just such no-brainer and so disgusting that Microsoft would remove such useful features. When you already have the code for a good feature, why can't it be adapted to work in the cloud - if that is the argument for removing features.
Mr. Nadella please sack the developers involved in regressing Microsoft - perhaps you should get some tips from Mr.Gates on how to run the company and produce quality software.
Patrick McGinness commented
Microsoft, please listen to these ALL these comments. Stop taking useful features away!
It was announced at Ignite last year both versions of Onenote will be supported and features would be added to the store app. Onenote 2016 will be supported through 2023.
Making my PhD that much harder commented
You missed the most important point - there is no way to save notes locally to your computer on the OneNote app. Microsoft staff reply with "there is no need as it is synced to OneDrive", but the amount of notes I make each day, I checked the data usage and it was 35GB over less than 30 days. Not to mention it is forcing me to pay for extra storage on OneDrive when I paid for extra storage on my Surface Pro for a reason.
I've been going in circles with tech support for a year, and have now given up and started using OneNote 2016.
it's completely ridiculous that OneNote for Windows 10 is lauded by Microsoft (Of course) as the best note-taking app/ version of OneNote. Could anyone suggest open-source alternatives or another service/program that doesnt sell your soul/ data without your consent?
Agree with most comments, there is an unforgivable lack of functions and makes the program obsolete for me.
Where's the screen grab? Where are all the other printout options? Where is all the cusotmization for layout and etc. gone? DID I MENTION WHERE IS THE SCREEN CAPTURE OPTION?
Paying for less features is very inconvenient to say the least....
If I had paid for Office, I would really be ******. Also forwarded a request to my uni's IT service to consider reswitching to licences of 2016 instead. For my part, definitely switching to good old 2016 and actively looking for alternatives.
FUCK ONE NOTE commented
The devs are incomprehensibly stupid. Why on earth would you take away basic functionality that has existed in every other version.
Wang Ter commented
I want the OCR function!!!
Onenote win10 can't make pictures searchable!!
Jay Garland commented
I often insert an Excel spreadsheet into OneNote and with the 2016 version, it would display a graphic representation of the Excel spreadsheet contents. If I then double-clicked on the Excel icon and edited the spreadsheet, the graphic would update to reflect the current spreadsheet contents. With the new version of OneNote, the graphic is static so even though I'm updating the Excel spreadsheet daily, I can't see the contents of my spreadsheet just by looking at the dynamic graphic, I need to open the Excel file. This has wasted a lot of time, to the point where I've switched back to 2016 so I can have access to this much-used function.
Agree with all comments
Thomas Dent commented
Apparently in the Windows 10 version you can't sort pages in a section by date whereas you could in previous versions. The user community at my company is not pleased with this "upgrade". Please bring back many of the features that customers utilized.
It is also missing the 'tags summary' feature. This was a great tool that is sorely needed on the web and iOS versions. Please add the functionality from OneNote 2016 to the UWA version.
OneNote for Windows 10 is missing the "copy text from image" functionality that was available on previous versions. Come on guys!