One Note for Windows 10 lacks many of the basic features available on OneNote 2016
I'm not quite sure how Microsoft describes OneNote for Windows 10 as the "best version" when it lacks many of the basic features available on OneNote 2016. I'm sure there are several other features missing from this supposedly new and improved version, but I'll list a few problems I ran into that are of absolutely no issue on OneNote 2016.
In OneNote for Windows 10 you can only insert a printout of a PDF. In order to insert a PowerPoint or Word document, etc. you’ve got to first convert the file to a PDF on your own (outside of the OneNote app) before it will even appear as an option in your list of files to insert. In OneNote 2016, the option to “insert file printout” refers to files of any kind and is not exclusive to PDFs only. With this option, you simply select ANY file you want to insert and the conversion to a printout is done automatically with no extra effort on your part.
The screen clipping option is completely missing from OneNote for Windows 10. This was amongst one of the best and most convenient features from OneNote 2016. Note: Any online forum explaining how to access this feature is referencing OneNote 2016, not One Note for Windows 10.
You’re able to insert a table into both versions of OneNote; however, you’re only able to edit the table and insert/delete extra boxes once the table has been created with One Note 2016. This is done by right clicking on the table, and this basic option is missing from One Note for Windows 10.
When writing and switching the color of the text in OneNote 2016, a simple highlight and right click will show all the options you need. In One Note for Windows 10, you only have the option to use the task bar to make these simple adjustments.
Hopefully Microsoft does continue to improve this version as promised. But for now, I’ve decided to just switch back to One Note 2016 to avoid the inconvenience. OneNote for Windows 10 may look sleeker at first glance, but there’s no debating that OneNote 2016 is the best and less primitive version in terms of functionality.
I want to customize the ribbon. I shouldn't have to click two buttons to make a "strikethrough" if I don't want to. Do they even call it a ribbon on OneNote for Windows 10? I get it wanting to simplify the user experience, however, why not keep all these features in the background and allow users to add them to their user interface if they want?
david wong commented
onenote for windows 10 is a waste of time, a lot of good things that i want to do is missing. typical microsoft, how can you expect us to use it, just a simple excel table cannot insert.
Need the ability to create a new excel file inside Onenote W10 like you were able to in Onenote 2016. The workaround is so inefficient to create an excel file on my desktop then move it into Onenote. Am I missing a better way?
Mike Taylor commented
I cannot echo this louder. At my medical school, we need to share our notebooks and work with other students. In doing this live, we need to use OneNote for Windows 10 because it simply syncs better. However, there are so many features missing. Also, I would love the classic microsoft office layout. Could you all at microsoft perhaps improve the One Note 2016 (the 365 version or whichever) to be able to share similarly to windows 10? or at least, make the windows 10 version with a comparable amount of features?
In my opinion, Onenote for windows 10 app is the worst app i have ever seen. Such a shame on microsoft to remove functionality from older apps. Pathetic decisions like these will sink the whole company..
why in onenote wiwndows 10 there is no insert DATE and Time button??? what is the point???
"List tags" is another great feature of OneNote 2016 that has been removed - why? How Microsoft can think that removing lots of features from OneNote somehow improves it leaves me bewildered! I'm sticking with 2016.
bumping this topic for LOCAL BACKUP, SET PRINT AREA (print as PDF)
-literally cannot access notebooks right now because the webservice is having issues.. soooo thats great
curious how long MS thinks they'll get away with this before someone creates a better application for use on all platform with BASIC features that used to exist... people will bail, they don't want to pay $20/mo just to use a word doc here and there.
[dont say you'll just use the version you get from your work.. they strip even more features there too]
For me the biggest loss is the ability to click on "Meeting Notes" and have all the Outlook meeting details copied into a new OneNote page. I use this for all my meetings, which is why I still use OneNote 16.
I miss the page functionallity of the old version when opening my Notebooks. Also the general layout can't be changed.
We need OFFLINE notebook support! for both Onenote 2016 and the Windows 10 version
Franky Johnson commented
Require multiple instances of format painting. When we double click format painter we can use it for multiple instances
the quick access toolbar is not available in OneNote app. I feel that is really important
answer to this suggestion:
Fistly, OneNote APP is an app, just like an phone App. If you want the real OneNote, you have to download the OneNote 2016 or sign up for an Office 365 subscription where you have the Word, Excel, PowerPoint and OneNote as windows forms applications and not as simplified Apps.
I seriously don't understand why you guys use the App, an app is limited, and will always be due to its limitations regarding to Windows Forms Applications. Even the handwriting is different.. In the windows forms application version of OneNote, it was awesome and always will keep being.. Don't ask to improve OneNote App, move to the Office365 or download Office OneNote from https://www.onenote.com/download for free. I think this link is still works. You will have the full version of OneNote directly from Microsoft and FOR FREE! (OneNote.com domain is from Microsoft). But if you subscribed for Office365, you don't need to download as it is already included in the Office Package
Saiharan Rajkumar commented
For now, all those people who are missing the screen capture feature... Press Windows+shift+S, This will launch the screen snip.. It will automatically copy to the clipboard. You can Ctrl+V to paste it in Onenote
Yes, please bring back the functionality and aesthetic of 2013/2016 Onenote, which I liked a lot. The current version feels like Onenote for Children, and I don't like it at all.
As a power user of onenote for almost a decade I hope microsoft listens to ALL of the suggestions here. I will add two other features that are important:
1. The Quick Access Toolbar at top of screen is an awesome thing and is now gone.
2. In particular, the ability to do a one-click email that puts an Note page in the body of the email made it easy to send meeting notes and other things to people.
Summary: OneNote is one of the most important business tools I have, and the loss of features makes the program at least 40% less useful.
OneNote 2016 allows assigning an Outlook task within OneNote. This way the task can use all the functionality of Outlook and link back to OneNote where the task was assigned. It would be good to have this powerful feature added to OneNote for Windows 10.
Furthermore, it is not possible to export a local version of your notebook. This is very frustrating, since you cannot share your onenote or parts of it. The only way is by sending a link, and I don't want the other to see all of my work.
So please add the export feature.
I don't even understand why you have removed all these features? Do you even test your software before publishing?
It's just such no-brainer and so disgusting that Microsoft would remove such useful features. When you already have the code for a good feature, why can't it be adapted to work in the cloud - if that is the argument for removing features.
Mr. Nadella please sack the developers involved in regressing Microsoft - perhaps you should get some tips from Mr.Gates on how to run the company and produce quality software.