Ability to share individual sections or pages (instead of entire notebooks)
Vote for this if you want to be able to share an individual section or page with other users, instead of only being able to share an entire notebook.
Shared Links to Single Pages of Notes is being removed
We recently removed the ability to share single pages of notes. The previous single-page sharing implementation from personal OneDrive notebooks was our initial attempt to begin building out the larger feature set. However, this first step didn’t satisfy the needs of our customers and, compared to full notebook sharing, usage of the limited page sharing feature was very low. The technical path we need to take to build out the full OneNote page sharing experience requires us to deprecate the previous functionality until comprehensive work on these feature improvements can be completed.
What happens to page links that I’ve already shared with other people?
Previously shared links to single pages of notes will automatically expire as of June 15, 2018. After this date, recipients of shared page links will no longer be able to view these pages, unless a recipient has already been given access to the full notebook containing a previously shared page. Notebook owners can restore access to any previously shared pages by newly sharing the full notebook with collaborators. Alternately, you can create a separate notebook that contains copies of only those pages that you want to share, and then invite others to that separate notebook.
We apologize for any inconvenience that this feature deprecation may cause.
For more information, please go to this support article titled – Share a page of notes or an entire notebook from OneNote for Windows 10. https://support.office.com/en-us/article/share-a-page-of-notes-or-an-entire-notebook-from-onenote-for-windows-10-d4a74a14-44a3-411e-8fb5-06e73ddf047f?ui=en-US&rs=en-US&ad=US
How is this feature review coming a long?
This feature that would many benefits in a school or corporate scenarios.
- Sharing a student section in a OneNote Class Notebook, to with a parent.
- Setting up a section for a group of students, for a project.
- Scheduled release / revealing of sections in a Class Notebook. Teachers can then prepare a unit of classwork and reveal it when it is ready and when the class covers the unit of work.
I agree with the comments below, it seems completely counterintuitive that you would have to make 2 sets of notes in 2 sets of notebooks in order to share the SAME information with different people. I don't want to have to tell my clients that we need to share multiple notebooks or have to make 2 sets of notes to keep everyone on the same page. Pages and sections should be able to be shared in multiple notebooks with different permissions. No brainer. I love onenote functionality, but will reconsider Google Drive and just sharing individual docs and files if this cannot be implemented.
I'm working on a project where i need to communicate both internally and externally with our client. The client obviously doesn't need to see the internal stuff but at the same time we want the single source of truth. It would be nice to use OneNote to share specific sections.
I would like to use one note as a collaborative tool for my workplace but am distinctly hampered by the inability to share individual pages or at least sections with my employees.
This would be really useful. Not being able to share sections/pages means that the structure of my notes is determined by the meetings, companies/people I work with, rather than the way I want to work.
This is an absolute important feature. A notebook is a company, and we may not want to share all the sections with the employees. I would like share particular sections. Common Microsoft isn't this an obvious concept ? And I am really looking forward to image annotation and a pen tool to mark images.
I love One note for its interface and simplicity. but until these small but really useful and effective tools are not sorted, I am moving to Evernote.
Just spent more time that I wanted trying to figure out how to share a notebook section vs. the entire notebook, was sure I missing something as it seemed like an obvious function. Very surprised to see it isn't an option.
Work in a restaurant, and have menu, drink, and wine descriptions to share, view-only, with coworkers -- several other sections for myself only.
While there is password protection for sections, if I haven't shared a section, I don't want it visible.
I vote for it. I have several section heads reporting to me. the one Onenote file for the weekly meetings, but with the section heads only able to see their section.
Don't quite understand the need for the voting. This is one of those self-evident axiomatic things that a client-focused service provider would implement without delay.
Christian Nelson commented
I'm a business user.
I have several notebooks that correspond to different aspects of my life. I have some for Boards, some for Not for Profit work I do, some for large projects at the office, and of course, personal.
In each of those areas of my life, there are "sections" that are naturally shared and "sections" that are naturally private.
For instance, assume I'm on a Board of Directors. The Board has several working committees. I may be helping the Initiative X Committee. There will be lots of documents and correspondence, even brainstorms and handwritten notes on my SP3 (man, I love my SP3). Anyway, I want to share that WHOLE section - that whole collection of thoughts and notes - with the SubCommittee for Initiative X. However, I cannot share the Contoso Board notebook with them. There are tons of financials, etc in there that are NOT for committee members, only Board members. Making a new notebook with just those things in it is also not tenable - I'd have three notebooks named "Strategic Planning Committee" for three totally different organizations (for instance).
Another example is personal. I'd love to share sections of my "Household" notebook with my wife. However, I don't want to share the section called "<wife name> Gift Ideas" with her! I love being able to clip things on the fly and drop them into my notebook (did I mention how much I love my SP3??). However, I want to be able to share "Grocery Lists" and "Home Improvement Projects" with my wife - and not just individual notes. There may be hundreds of notes in there.
Bottom line - it's a clarity and consistency issue for me. I can share the most granular artifacts (notes) and I can share the largest artifacts (notebooks), but I can't share anything in the middle. I should be able to share in every way I can organize.
One final note - I've been a die hard Evernote, Dropbox, Google Apps guy for a few years. The Surface Pro 3 with OneNote & OneDrive is THE killer utility of 2014 and I didn't expect it when I got my SP3. I've been shocked and amazed at how well everything just WORKS. I appreciate this forum - but I also deeply appreciate these products. This is actively making my life better every day - and that's not hyperbole. Thanks!
Teachers should not have to generate a notebook for each student to he able to share with individual students while preserving privacy
Selecting "share page by URL" could give us a URL to paste wherever we desire (email, Skype, FB Messenger, WhatsApp), since the Page is kept in the cloud. The URL could lead to a read-only version of the page, for users who are currently not logged in, or not given writing permissions.
Hasan Bazerbashi commented
I wish if I can share a page with friends or collogues. For example if I'm in a meeting I can share a meeting page with my collogues with options to allow them to edit or not.
Håvard Siegel Haukeberg commented
Lots of Teachers request this feature. as they want to keep all the information in one notebook but keep some information private
Steve Rumsby commented
There are two issues here, access control and navigation. I have some notebooks that contain information I'd like to keep private alongside information I'd like to share. And sometimes I want to share it read-only and sometimes I want to give editing permissions.
I also have some large notebooks where I want to show an individual page to a co-worker or friend and a link to the page would make it *so* much easier for them to find it.
In both cases I'm wanting to share sometimes with a co-worker and sometimes wanting to post a link more publicly, on Twitter for example. With public sharing then for sure page-level access control in important!
I'm in the process of migrating back to OneNote from Evernote, having gone the opposite way some years ago. This is one feature I really miss - Evernote has page-level sharing.
Adam Babcock commented
As a teacher, changing page-level rights is essential! We use sections to outline Units, but there are pages students don't need to see (assessment plans, etc.).
Chad Paine commented
Like so many others, I have a huge notebook that contains everything. I am a Project Manager, full-time student and father of four so staying organized is crucial. This feature, along with being able to collapse sections, section groups, pages with sub-pages etc. would significantly increase the usefulness of the Windows Store App.
Jonathan Wylie commented
I think it would be great for teachers who want to share a specific section or page with read only or edit rights for a student. You wouldn't necessarily want to give them editing rights to the whole notebook, but a page or two for groups to collaborate on without altering the rest of the notebook would be great to have.
I use OneNote notebooks shared on a Sharepoint server to facilitate collaboration at my work. I can manage access rights in Sharepoint only on tabs and not on pages. This limits collaboration. I also would like that a user can modify the content only he has created.
Bunch OfSage commented
in response to Omeed's post:
I'm a student and have one big OneNote notebook for all things study related. So most of all I store my lecture notes there but also a list of grades I got so far, or deadlines or other personal remarks that not everybody needs to have access to. Each class has its own segment where each individual session has a page and last term's classes are stacked into a section group, e.g. "1st sem". Some of my classes have group projects, so there likely is a page for that project. I want to be able to share this specific group project page and its potential subpages (!) with my group.
We use OneNote extensively in my work place and the inability to share just a section or page is very frustrating: the end result is either not using OneNote or creating a new Notebook for every time that you need to change user scope. Within this particular app, creating a new Notebook *feels* very big and it very quickly feels like you're going to get lost within all of your notebooks. If this would truly imitate the way that real notebooks would be used, rarely if ever would you have 20/30+ notebooks over the course of a few months, at least not the way that I use them. It would be nice if you could simply share a section or page with a group of people, even if that is only possible in a more limited, share-via-link-only kind of way.